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Current Openings

Department of Administrative Services

Fiscal/Administrative Assistant

$45,000 – $65,000 Yearly

40 Hour Work Week


In a facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.


This is a paraprofessional level class and can be distinguished from clerical classes by the complexity of the fiscal/administrative work, the degree of accountability for such work, the independence with which the work id done, and the degree of judgement required in applying knowledge of fiscal/administrative policies, procedures, statutes, and regulations.

This class is used in one of the following ways:

  1. In a combination of paraprofessional level activities in two or more business services areas (e.g., accounting, auditing, budget preparation and/or control, payroll, purchasing, grant administration, contract administration)
  2. Specializing in a specific paraprofessional level business services activity for which no other class (e.g., Assistant Accountant, Purchasing Assistant, Payroll Officer) is appropriate.


Initially works under the close supervision of the Executive Director and a fiscal or fiscal/administrative employee of higher grade; works more independently with acquired experience.


Performs paraprofessional level work in fiscal and administrative activities; Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; may perform routine agency human resource functions; performs related duties as required.

Email cover letter and resume to Gerri Lewis at

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